Temporary Office Manager : Leatherhead / London – £32k-£36k

Temporary Office Manager : Leatherhead / London – £32k-£36k

Lamb Personnel are looking for a highly experienced Office Manager to join our client on, a leading pharma company, based in Leatherhead.  The company are due to move to the SW London area in early 2020, so you will need to be responsible for project managing this task. There may also be an option for this to go permanent, should you be happy to commute, but initially we are looking for someone from the local area, who will be happy to manage the move from the Leatherhead office.

Purpose of the role:
To manage the services of the Company’s UK office and ensure the facilities are maintained to support all staff activities, including evaluating replacement office space during CY2019. To provide administrative support to the UK Office and Swiss Office. To organise domestic and International travel and accommodation for staff.

Hours of business : Monday : Friday : 8.30am : 5.00pm, Monday to Friday, with overtime as required. The salary is dependent on experience.

Your main interfaces:

Internally:

• All staff members, including Executive Assistant, Office Managers from other company offices and the Administration Assistant

Externally:

• Suppliers
• IT contractor
• Travel Agent
• Recruitment firms
• Insurance providers and government departments

Key Duties include:

Office Management 
 

• First point of call for incoming office communications, including phone answering, meeting and greeting guests, receiving vendor deliveries and mail.
• Office support responsibilities including catering and facilities management.
• Order and maintain the inventory for all office supplies, corporate stationery products, fax and copy machine supplies and kitchen supplies.
• Purchase, maintain and track IT and telecommunications infrastructure.
• Compose and edit correspondence, internal memos and reports.
• Managing petty cash.
• Oversee simple HR functions, including assisting with administrative onboarding of new staff and compiling training packs.
• Ensuring the office is maintained to a neat and professionally acceptable standard.
• Provide executive support: setting up phone conference calls, meeting arrangements, executive availability etc.

Other

• Co-ordinate international and domestic travel and accommodation for staff, make bookings and determine most appropriate itineraries in accordance with the company’s policies and procedures.
• Assist in recruiting staff, sourcing and reviewing CVs, interfacing with recruitment agencies, setting up interviews.
• Organise conference meetings and register staff at conference attendances.
• Organise meetings for CEO if requested and assist the Executive Assistant to CEO in management activities from time to time.
• Assist Finance team with entering invoices into Quickbooks for payment.
• Evaluating new office space during CY2019.

Competencies (knowledge, skills and attributes):

• Travel booking, including complex multi-destination trips
• Proficient in Microsoft Word, Excel and PowerPoint
• Excellent verbal and written communication skills
• Quickbooks experience will be an advantage

• Planning and organising : meeting deadlines

• Customer focused attitude

• Building positive working relationships : strong interpersonal skills e.g. excellent telephone manner

• Problem solving skills and ability to deal with complex enquiries

• Team skills – flexible team oriented attitude

Qualifications / experience requirements:

• To A level standard

Desirable Experience / Knowledge:

• Life science experience
• Ability to work across different cultures
• European languages an advantage (German, French, Italian)

We do try to get back to as many applicants as possible, however some roles are in very high demand, and we will always carefully select and shortlist the resumes that are most aligned to our clients requirements; so if you have not heard back from us within 2 weeks, then please assume that your application has not been shortlisted on this occasion.