Project Coordinator

Project Coordinator required on a part-time Temporary basis for a January 2023 start until 31st March 2023, 20 hrs a week over 12 weeks open to flexible working patterns. E.g. 5 days a week 4 hrs a day / 2.5 days a week 8hr days.

We are looking for an organised and detailed oriented person to support the Joint Heads of Diversity, Equity and Inclusion team, within the People Inclusion and Change Directorate.

The successful candidate will be an excellent communicator with ability to work independently and as part of a wider team.

Role and Responsibilities

Their main responsibilities will be to support the coordination of the Digital Portal project events. These will be:

· Three catalogue days held between January and March

· One digital interim meeting between the three project researchers

· One in person sharing day for researchers

Other responsibilities will include:

· Drafting or writing communications that will be shared internally (when

required)

· Organising and filing in Share Point folders

· Organising and filing in a shared Outlook inbox

· Distributing relevant messages from a shared inbox

· Support processing Purchase order and Invoices

Essential Criteria

1. Excellent written and oral communication

2. Experience in event planning and coordination, including room booking, event

description and collating attendees and contributors

3. Ability to prioritise, to work independently and without supervision in a non-

routine role, exercising judgement on when to consult colleagues, and to work

well as part of a busy and agile team.

4. Ability to sort information in a logical and consistent manner, that is easy to re-

discover

5. Experience in filing, booking meetings and other office administration