Office Administrator

Office Administrator required for award winning Marketing Agency based in Leatherhead, working Monday to Thursday, 9am to 5:30pm, Friday 9am-4:30pm.

You will be required to provide administrative support to the client facing teams.

Main responsibilities include:

· Answering incoming calls and directing to appropriate person

· Post – distribution upon delivery and ensuring ready for collection each evening

· General tidiness of reception area

Supporting PR Team

· Generating PO numbers for colour separations – and emailing to publisher – updating coverage spreadsheets

· Measuring and recording coverage

· Mounting press cuttings, pulling together monthly PDF booklets and emailing to clients.

. Filing cuttings.

· Filing of magazines

. Supporting Media Buyer

· Generating PO numbers for media bookings – and emailing to publisher

Supporting Client Services Team

· Archiving from client services and creative servers

· Generating and managing advertising re-sizing schedule and sending to publisher

Key Competencies will need to be:

Time Management

Can multi-task and work to set deadlines

Must be able to manage own workload and be able to react quickly to outside influences and re-prioritise effectively

Administrative skills

Have an in-depth knowledge and understanding of all administrative tools required for the role, including Word and Excel.

Possess the organisational skills required to take on full responsibility for the administrative back up required.

Attention to detail

A conscientious approach to all aspects of the role, ensuring output is accurate and professional.

Telephone Manner – able to exude a professional and personable manner at all time