Property Manager / Secretary & PA

Experienced, talented Property Manager or PA with a background in property required for a small, successful business with offices based in Barnes, SW London.

Working hours are Monday to Friday, 8am-4:30pm.

Main duties will include:

Initial point of contact telephonic and face-to-face

Office Management – managing office supplies & stationery, kitchen supplies, utility contracts for the office, bank verifications for the various companies, insurance policy renewals etc

Overseeing office policies – maintaining a filing & key management system which includes electronic archiving, maintaining corporate policy procedures & documents, staff employment contracts & documents, new staff onboarding, sick days & holiday records, H&S requirement

General office duties – setup PC in conference before meetings, take notes during meetings and distribute thereafter, preparing for meetings and clearing thereafter, keeping the office clean & tidy, making tea & coffee, receiving & distributing post, telephone messages and general office assistance

Managing company vehicles – parking permits, MOT and tax, servicing, managing regular use of the company vehicle to keep it running

Property related admin – supporting the directors with all property matters as required. Be the main point of contact with the managing agent– negotiating utility contracts with broker, managing rates/rates mitigation for empty properties, sending mail merges, arrange survey appointments, maintaining property spreadsheet with lease dates, rents, termination dates etc – soft copy filing system of property related documents and all property management support.

Full job spec available on request.

A basic salary of up to £50,000/annum plus a discretionary company profit share and bonus – circa £10,000 – reviewed annually.

Private medical health insurance contribution – £400 after 6 months.

Working for a long-established private company.

Working within a small, informal and professional environment.

You will need:

Extensive previous PA experience

Previous Property Management and / or lettings/estate Admin experience

Excellent verbal and written communication skills

Excellent level of IT ability including Word, Excel, Outlook, Dropbox and PowerPoint

Have excellent PA/Secretarial skills with exceptional organisational ability

Being attentive to detail with the ability to take the initiative and make considered and responsible decisions, as required

The ability to multi-task projects and be flexible in managing day-to-day tasks, calmly when under pressure