Management Assistant

Leading European food and drinks retailer with offices based in Hammersmith, West London – seek a talented and motivated Administrator to support the office.

Job role

Provide overall support to the PA/Office Manager, Commercial Director, Strategy Director and London team with the day to day administrative activities of a busy head office.

Main tasks and responsibilities:

• Provide assistance to the PA/Office Manager, Strategy Director and Commercial Director
• Monitor consumable stock levels and order where necessary (office and stationery)
• Maintain high standards in the London office (tidiness, cleanliness etc.)
• Build and maintain relationships with external suppliers: maintenance, cleaning company
• Create and maintain inventory log of all PC equipment in the Hammersmith office
• Create and manage a H&S compliance folder to include desk assessments, maintenance checks, fire drill recording, alarms, access to building and extinguisher checks
• Overall support to Commercial team including booking travel and accommodation and compiling weekly headlines
• Collaborate with PA in encouraging social activities
• Provide cover for the PA/ Office Manager when out of office (including reception and assistance to the Managing Director)
• Ad hoc research projects

Knowledge, skills and experience

• Flexible and able to work to short deadlines and changing priorities.
• Copes well with pressure.
• ‘Hands-on’ and quick to resolve issues
• Clear communication with a drive to get things done
• Hard-working and keen to learn
• Forward thinking beyond the immediate task.
• Passion, energy and enthusiasm for the responsibilities of the role

Candidate Profile and Background

The successful candidate will be highly organised and efficient with a can-do attitude and bright, enthusiastic personality

Your strength will lie in your ability to take ownership of the role and stay in control of multiple projects and priorities to meet deadlines.

GCSE in Math and English to a minimum grade of level 4

Proficient in Microsoft Office – Excel, Word, PowerPoint

Company Package:

• Market Leader in their products and sector
• Competitive salary
• Company pension 6% employer contribution
• 25 days holiday + bank holidays
• Company sick pay
• 4 x Death in Service

MONDAY – FRIDAY, 8:30am-5pm