Office Administrator
Office Administrator required for award winning Marketing Agency based in Leatherhead, working Monday to Thursday, 9am to 5:30pm, Friday 9am-4:30pm.
You will be required to provide administrative support to the client facing teams.
Main responsibilities include:
· Answering incoming calls and directing to appropriate person
· Post – distribution upon delivery and ensuring ready for collection each evening
· General tidiness of reception area
Supporting PR Team
· Generating PO numbers for colour separations – and emailing to publisher – updating coverage spreadsheets
· Measuring and recording coverage
· Mounting press cuttings, pulling together monthly PDF booklets and emailing to clients.
. Filing cuttings.
· Filing of magazines
. Supporting Media Buyer
· Generating PO numbers for media bookings – and emailing to publisher
Supporting Client Services Team
· Archiving from client services and creative servers
· Generating and managing advertising re-sizing schedule and sending to publisher
Key Competencies will need to be:
Time Management
Can multi-task and work to set deadlines
Must be able to manage own workload and be able to react quickly to outside influences and re-prioritise effectively
Administrative skills
Have an in-depth knowledge and understanding of all administrative tools required for the role, including Word and Excel.
Possess the organisational skills required to take on full responsibility for the administrative back up required.
Attention to detail
A conscientious approach to all aspects of the role, ensuring output is accurate and professional.
Telephone Manner – able to exude a professional and personable manner at all time
Export Administrator
Experienced Export Administrator required ASAP for successful Air freight export business based in Stanwell Moor, Staines – Air freight export experience essential!
Monday to Friday, 9am to 5:30pm.
You must be:
1). Able to use NES
2). Have handled BOXTOP (Software for the completion of air waybills)
3). Know how to make bookings with the airlines
4). Have prior export admin experience within air freight
5). Invoicing experience
You must be able to drive and have own car as the office is not reachable by public transport.
You will be required to cover 1 weekend in 3 for which a day off will be given during the week on a Tuesday, Wednesday or Thursday.
Payout Coordinator
Payout Coordinator required for highly successful finance company based in Central Richmond, working Monday to Friday, 9am to 5pm. (HYBRID WORKING AVAILABLE)
Specific Responsibilities:
· Checking of agreement information in ALFA prior to payout.
· Activating new agreements in preparation for supplier invoice payment.
· Checking and authorising supplier invoices for payout on ALFA system in line with agreed authorities.
· Checking and authorising any payments due to Introducers, e.g. Commission, doc fee shares, etc, including reconciliation and payment of monthly doc fee shares for HiTech
business.
Skills, Competencies & Personal Qualities:
· Experience working in a similar role would be beneficial
· Good time management and organisational skills
· Ability to work under pressure and on own initiative
· Good administration skills
· The ability to work at a quick pace, accurately and effectively whilst working to tight deadlines in what will often be a pressurised environment
· A pro-active style of work, taking responsibility for all issues/tasks within remit and capability and capable of using initiative
· Good numerical skills
· Excellent interpersonal skills
· Attention to detail
· A strong team player
· Pro-active and willingness to be flexible in work required
· Conscientious and open to suggestions/ideas
· Willingness to learn
Business Services and Compliance Coordinator
Business Services and Compliance Coordinator required for a 1 year maternity contract to start ASAP, for a corporate business in Central Richmond, Surrey. Monday to Friday, 9am to 5pm – HYBRID WORKING AVAILABLE.
Primary Responsibilities:
Compliance
- Periodic Reviews of Customer back book
- Performing World checks and Forces searches and discounting hits on false positives
- Data Quality remediation project – updating incorrect data in systems which is used for MI reporting
Business Administration
- Risk administration on Lease Administration System
- Business Codes
- Amendments resulting from weekly exceptions report
Sort daily invoice run to ensure you have pulled invoices that need retyping
Handling requests to Business Services inbox (including financial changes, adhoc invoices)
Calculate early settlement requests on Alfa
Work HPI queues and delete and add assets as necessary
Registration/release of Charges at Companies House
Managing end of lease/HP administration
Chasing insurance certificate renewals
Manage the reconciliation and payment of maintenance, VAT, Secondary Rental share to third parties
Assist Customer Services Co-ordinators with title clearance, copy documents and any other necessary tasks
Skills, Competencies & Personal Qualities:
– Good administration experience
– Excellent verbal and written communicator
– Excellent interpersonal skills
– Good knowledge of MS Office
– Good clerical skills
– Good time management and organisational skills
– Focused on providing excellent service to internal customers
– Ability to work under pressure and on own initiative
– Makes work a pleasant environment
– Problem solving
– Ability to identify and put forward new ideas for improvements
– Methodical and attention to detail
– A team strong team player
– Pro-active and willingness to be flexible in work required
– Conscientious and open to suggestions/ideas
– Willingness to learn
– Act with integrity at all times and embrace the philosophy of treating customers fairly
Reader Invigilation Officer
Reader Invigilation Officer required on a TEMPORARY basis, for 5-6 months, to undertake varied duties within the Reading Room environment, such as managing the entrance points for the Document Reading Room, monitoring CCTV and undertaking security patrols of the designated areas.
Undertaking invigilation duties, you will be responsible for ensuring the security of the Reading Rooms, managing the visitor’s expectations and the protection of documents through close invigilation and direct reader interaction.
You will interact with the public and staff offering advice to how they should handle rare and unique public records and when required, enforce the rules accordingly.
To be efficient, courteous and friendly, helpful and responsive to the customers’ needs at all times. To be able to assist all of the internal/external customers with a ‘can do’ attitude.
Monitoring computer based security systems; in particular, CCTV monitoring of the Reading Rooms and other internal public areas.
To record any incidents or infringements of the rules on the Invigilation log on a daily basis.
To be physically fit so as to be able undertake patrols up to 2km each day.
In the event of an incident; you will produce comprehensive and factually based incident and occurrence reports.
Incident Management:
Undertake specific duties and procedures in the event of any emergency situation that may arise; including the evacuation and securing of the building.
Working Conditions
Normal office working environment; though you will be working within large open plan reading rooms or security control rooms. Internally, lone patrols are also undertaken.
Display Screen Equipment user
Moving items up to 10kg in weight
May come into contact with distressing material
Person Specification
Essential criteria:
A recognised security qualification; SIA CCTV Operator
Previous experience in a customer facing role dealing directly with the public.
Excellent face to face communication; including influencing, negotiating and people engagement skills.
Able to remain calm when under pressure or in a difficult situation.
Ability to work as part of team, as well as independently.
Basic IT skills with a working knowledge of the range of MS office packages and knowledge of electronic security systems and CCTV
To be physically fit with good eyesight and an attention to detail; corrected vision (glasses or contact lenses) are acceptable.
Desirable criteria:
Previous invigilation experience in a Museum or Gallery.
A sound working knowledge of security best practice and legislation affecting the security role.
A First Aid qualification
Other Requirements
This role requires on site presence and is not suitable for home working.
The working pattern for the full-time position is Tuesday – Saturday to include – Tuesday/Thursday 10:50-19:02 roster.
The working pattern for the part-time position is 3 days to include Tuesday/Thursday 10:50-19:02 roster. Day 3 is either Wednesday or Saturday TB
Document Services Operator
Temporary Document Services Operator who is expected to be flexible, and self-motivated, undertaking any duties appropriate to the achievement of document service standards and targets while paying particular attention to the preservation requirements of the documents and maintaining a high level of customer service.
Role and responsibilities
· To produce and deliver documents for readers, staff and government departments using the equipment provided and to replace documents correctly throughout the day as directed by line management while ensuring the appropriate preservation requirements of the documents are maintained.
· You will be expected to contribute to lifting and carrying of heavy documents and use machinery such as electric trikes; scissor lifts and dedicated document transfer equipment.
· You will organise the orders, deliveries and returns of documents held at the offsite storage facility, and those required by 3rd party storage partners, ensuring the paperwork is completed accurately and kept up to date, liaising with the required teams and enquirers as necessary.
· To work with a team to a set of targets, ensuring that you respond effectively and responsibly to members of the public and staff, giving support, providing information and
explanations and resolving issues as required.
· Undertaking invigilation duties, you will be responsible for ensuring the security of the building
Tuesday to Saturday working pattern
Digital Marketing Officer
Digital Marketing Officer required to start immediately for a 6 month contract for educational establishment in Twickenham, Middlesex.
Main duties include:
Websites and Content Management, Social Media, Digital Marketing and Online Advertising, Project and Relationship Management and general marketing duties. Full job spec available on request.
Monday to Friday, 9am to 5pm.
Receptionist / PA
TEMPORARY Receptionist / Admin / PA support for a prestigious interior design business in Twickenham, Middlesex – 3 MONTH CONTRACT
Working days – Monday to Friday – flexible hours on offer! (Minimum 4 hours per day)
The role will consist of Office Administration cover, leading more into a PA based role – with full training.
Key attributes of the individual:
- Attention to detail
- Honest
- Dynamic
- Systematic in working approach
- Able to communicated well by both email and telephone
- Able to learn and adapt to new processes and systems once trained how to use
- Able to multitask and prioritise workload
- Competent with Outlook and Office
Summary of tasks will include:
- Invoicing – System used is Opera
- Debtors – Following up on overdue payments and tracking current due
- Stock Codes – Updating/editing of stock codes
- Telephone – Receiving general enquiries through switch board and diverting to appropriate member
- Scheduling – Scheduling of upcoming jobs and printing/issuing of daily job sheets
- Job Sheets – Scanning and inputting of data from completed job sheets onto orders on system
- Admin – General admin tasks including booking parking for fitting teams and adhoc requirements
- Filing – Receipt, scheduling and filing of HR paperwork (leave forms, sick forms etc)
Business Services Coordinator
Business Services Coordinator – Central Richmond – £27 -29k (depending on experience)
Hours of business: Monday to Friday 9.00 – 17.00
Lamb Personnel is looking for an experienced Administrator / Coordinator to join our client, a busy and well-established company based in central Richmond.
You will be responsible for providing administrative support within the Business Service Department.
This role would suit someone with previous administration experience.
This role is a fantastic stepping stone into other areas/departments within the business.
You will have a wide range of responsibilities, requiring a high level of organisational skills.
Responsibilities & Main Duties:
(full job description can be shared in due course)
The key responsibilities will be to personally deliver an excellent service to internal customers as part of the Business Services Team.
- Admin support on various business systems
- Processing of new orders
- Collection of new business documentation
- Liaise with stakeholders inside and out to ensure valid documentation.
- Resolve any issues with business stakeholders.
- Ensure all orders are prepared to be paid out to the correct stakeholders
- -Liaise with finance department regarding pricing and book orders
- -Checking and authorising supplier invoices for payout
- -Reconciliation of all orders to be paid out before passing to Finance
- -Produce new customer letters and ensure these are collated with relevant documents.
Skills, Competencies and Personal Qualities
- Excellent verbal and written communicator
- Strong numerate and practical problem-solving capabilities
- Excellent interpersonal skills
- Good knowledge of MS Office
- Good clerical skills
- Good time management and organisational skills
- Focused on providing excellent service to internal customers
- Ability to work under pressure and on own initiative
Personal Attributes:
- Open, responsive and proactive
- Sensible problem-solving approach
- Focussed, accurate, patient and attentive to detail
- Capable of taking initiative and working without supervision
- Team player
Benefits:
- Lovely modern offices
- Opportunity for progression
If you feel that you may be suited to the role and would like to apply, please send your cv though, and if deemed a good fit for this position, someone will be in touch very soon.
Lamb Personnel is an equal opportunities employer welcoming applications from all sections of the community and from people of diverse ages, experiences and backgrounds, including people with disabilities.
Invoicing and Accounts Assistant
Temp to Perm invoicing, finance and admin assistant required for full-time, temp to perm role in Stanwell Moor, Staines.
Monday to Friday, 9am to 5:30pm.
Immediate start.
Must be a car driver!