Team Assistant and XERO Accounts Assistant, paying £30K – 32K per annum required ASAP – FANTASTIC OPPORTUNITY!!

Full-time, permanent. Monday to Friday, 9am-5:30pm OR 9am-4:30pm.

My client, a leading fashion designer, is looking for a positive, proactive and multiskilled individual to join their busy team. This is an on-site, in office role, in lovely sunny office at Kew Gardens.

This is an interesting and varied on site role, working in a creative environment with international reach. If you want to work in a pleasant, varied, and interesting environment, where no day is the same, then this is the perfect role for you!

If you have at least 2 years’ experience in finance tasks using Xero and other experience in a customer facing role and administration, this role will interest you.

What can you expect?

• 30 days holiday (inc bank holidays)
• Annual clothing allowance
• Lovely office based next to Kew Gardens station.
• Busy, varied, and open company culture

Are you the right person for the job?

Qualifications- one of the below

• AAT level 2,3 or 4 in accounting.
• NVQ levels 2, 3 and 4 in accounting.

Experience and skills

• Good working knowledge of XERO software essential

• Excel To intermediate level – able to produce charts and graphs.
• Knowledge of outlook, and other Microsoft software.
• Fluent in English and good literacy skills.
• Admin experience (not reception role)
•  Accurate – and able to pay attention to detail.
• Understanding of currency conversion.
• Good communication skills
• Strong numerical skills
• Computer literacy in all Microsoft packages
• Team player with a flexible attitude

What will your role as a Team Assistant – Xero accounts Assistant look like?

Finance tasks using Excel & XERO – 30% of the role

• Managing purchase and sales ledger on Xero including coding daily.
• Preparing payment runs and monitoring credit control.
• Preparing invoices.
• Bank reconciliations, weekly and monthly.
• Responsible for petty cash and currency floats and creation of travel expense reports.
• Ensure the compliance of administration, finance and policies and procedures.
• Import foreign exchange provider statements to Xero monthly and reconcile

Logistics – 30% of the role

• Processing and shipping web orders, exchanges, and returns.
• Booking shipping & tracking customer orders
• Preparing Certificates of Origin
• Booking travel
• Updating stock and briefing production with requirements

Customer Communication 20% of the role

• Qualifying enquiries and answering straight forward ones
• Researching new opportunities
• Updating CRM and preparing physical mail outs

Team coordination & Admin 20% of the role

• Answering the phone and greeting customers & couriers
• Managing the office environment: maintenance, utilities, insurance, and Health & Safety contracts.
• Replenishing office supplies and organising refreshments for staff and events.
• Managing staff holidays
• Keeping the office environment tidy and organised

Experienced, talented Property Manager or PA with a background in property required for a small, successful business with offices based in Barnes, SW London.

Working hours are Monday to Friday, 8am-4:30pm.

Main duties will include:

Initial point of contact telephonic and face-to-face

Office Management – managing office supplies & stationery, kitchen supplies, utility contracts for the office, bank verifications for the various companies, insurance policy renewals etc

Overseeing office policies – maintaining a filing & key management system which includes electronic archiving, maintaining corporate policy procedures & documents, staff employment contracts & documents, new staff onboarding, sick days & holiday records, H&S requirement

General office duties – setup PC in conference before meetings, take notes during meetings and distribute thereafter, preparing for meetings and clearing thereafter, keeping the office clean & tidy, making tea & coffee, receiving & distributing post, telephone messages and general office assistance

Managing company vehicles – parking permits, MOT and tax, servicing, managing regular use of the company vehicle to keep it running

Property related admin – supporting the directors with all property matters as required. Be the main point of contact with the managing agent– negotiating utility contracts with broker, managing rates/rates mitigation for empty properties, sending mail merges, arrange survey appointments, maintaining property spreadsheet with lease dates, rents, termination dates etc – soft copy filing system of property related documents and all property management support.

Full job spec available on request.

A basic salary of up to £50,000/annum plus a discretionary company profit share and bonus – circa £10,000 – reviewed annually.

Private medical health insurance contribution – £400 after 6 months.

Working for a long-established private company.

Working within a small, informal and professional environment.

You will need:

Extensive previous PA experience

Previous Property Management and / or lettings/estate Admin experience

Excellent verbal and written communication skills

Excellent level of IT ability including Word, Excel, Outlook, Dropbox and PowerPoint

Have excellent PA/Secretarial skills with exceptional organisational ability

Being attentive to detail with the ability to take the initiative and make considered and responsible decisions, as required

The ability to multi-task projects and be flexible in managing day-to-day tasks, calmly when under pressure

Team Administrator required for pioneering healthcare solutions business with Head Offices in Egham.

You will be working Monday to Friday, 8:30am-5pm from the office with occasional flexibility / working from home.

The role includes office administration to the UK office, team support, facilities duties and PA responsibilities.

£30-35K.

Full job description available on request.

Experienced Accounts Manager required for marketing business in Richmond, Surrey – for a fantastic long term, full-time, permanent opportunity.

Main Duties include: 

Entry and reconciliation of Bank accounts, Cash Book, and the HSBC business banking system.

Purchase Ledger – Raising purchase orders and sending to suppliers. Ensuring all POs are acknowledged. Supervising a team member to ensure accurate processing, passing, and posting invoices and BACS payments when due.

Sales Ledger – Supervising issuing of sales invoices on receipt of PODs.

Allocation of cash received against invoices and sending monthly statements. Administer credit control to ensure credit terms are met.

Payroll – Processing of monthly payroll using Sage including associated tasks of National Insurance and PAYE monthly payments. Year-end reconciliation final submission to HMRC.

Manage existing Workplace Pensions.

Manage expense claims.

Company Credit Cards – obtaining and processing paperwork.

Preparation and entry of journals into the nominal ledger.

Balance Nominal Ledger & Control Accounts.

Stock system – Maintenance of supplier pricing.

Administration of periodic stock checks.

Preparation of monthly Stock Valuation.

Preparation of monthly Management Accounts.

Preparation, submission and payment of quarterly VAT return and Plastic Tax.

Annual reconciliation of accounts /prepare file of accounts documents for Auditors and liaison with Auditors.

Costings and various ad-hoc project, e.g., HMRC statistics surveys.

Assisting with the company’s IT support desks. Other Duties:

Assist with day-to-day office, procedures and processes.

Monday to Friday, 9am to 5pm with some flexibility.

High end new storage facility opening in Fulham requires experienced and talented Manager to head up Team.

The Store Manager role will be integral to both the success of the Fulham site and to the growth of the wider business long term. They are looking for a highly professional individual with a shared ambition for the future.

As a Store Manager, you will lead by example and encourage both on and off site staff to achieve the shared goals of the company. You will be motivated to deliver an excellent customer experience, ensuring that great customer relationships are built. My client is seeking a diligent and professional individual to oversee daily operations, ensure the safety and satisfaction of our customers, and lead the team to excellence. The ideal candidate is organised, is able to use their own initiative when required and work within a wider corporate team.

Key Responsibilities / Job duties can be provided on request.

You will need a full UK Driver's License.

Store Management experience – ideally within storage – is required.

£35K+

.

Administration Manager required for small, successful, family run property based business in Barnes; SW London. The role is a PART-TIME job share working either Monday, 8am-4:30pm, Tuesday, 8am-4:30pm and Wednesday 8am-midday OR Wednesday midday-4:30pm, Thursday 8am-4:30pm and Friday 8am-4:30pm.

The salary will be £50K pro rata (based on full-time hours)

Full job description available on request but the role will be office management, admin support, PA / EA support, financial support and property admin support.

The ideal candidate will need:

Excellent verbal and written communication skills

Excellent level of IT ability including Word, Excel, Outlook, Dropbox and PowerPoint, with some basic accounting/bookkeeping knowledge.

Have excellent PA/Secretarial skills with exceptional organisational ability.

Being attentive to detail with the ability to take the initiative and make considered and responsible decisions, as required.

The ability to multi-task projects and be flexible in managing day-to-day tasks, calmly when under pressure.

The ability to work without reliance on other team members – to a degree/where appropriate.

To have a confident, outgoing personality with a diligent approach.

To be honest, trustworthy, respectful and empathetic.

Administration Manager required for small, successful, family run property based business in SW London. The role is a job share working either Monday, 8am-4:30pm, Tuesday, 8am-4:30pm and Wednesday 8am-midday OR Wednesday midday-4:30pm, Thursday 8am-4:30pm and Friday 8am-4:30pm.

The salary will be £40-50K (based on full-time hours)

Full job description available on request but the role will be office management, admin support, PA / EA support, financial support and property admin support.

The ideal candidate will need:

Excellent verbal and written communication skills

Excellent level of IT ability including Word, Excel, Outlook, Dropbox and PowerPoint, with some basic accounting/bookkeeping knowledge.

Have excellent PA/Secretarial skills with exceptional organisational ability.

Being attentive to detail with the ability to take the initiative and make considered and responsible decisions, as required.

The ability to multi-task projects and be flexible in managing day-to-day tasks, calmly when under pressure.

The ability to work without reliance on other team members – to a degree/where appropriate.

To have a confident, outgoing personality with a diligent approach.

To be honest, trustworthy, respectful and empathetic.

Administrator / Communications Co-ordinator required for inspiring organisation to undertake all administrative duties as well as implementing and oversee-ing all of the communication both in written form and digital form.

The main duties of the role are as follows (Full job description available on request)

General Administrative Duties

Managing the Application Process

Staff / HR Admin

Supporting the Head of Finance

Grant funding

Events

Communications

General Support

The ideal person will be energetic, enthusiastic, organised and good at prioritising. You will have over 5 years’ experience in a similar administrative role or equivalent, and ideally some background in communications, or a willingness and desire to learn and the ability to be creative. You will love getting to know Richmond if you don’t already!

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Key attributes for this role include

• Being organised, meticulous and with excellent attention to detail
• The ability to prioritise, juggle many and varied tasks, manage conflicting deadlines and to be a quick learner
• Being professional at all times
• Being compassionate and empathetic
• Being a good listener
• Having excellent written English
• Being proficient in Word and Excel and other computer systems
• Having some experience of accounting systems eg Sage (desirable but not essential)
• Having a good understanding of how to adapt tone and content for different audiences

Monday to Friday, 9am to 5pm (some flexibility offered) plus excellent benefits.